operations

 

For detailed information on processes being implemented to manage Bikefest Newcastle 2012 please download the Executive Summary  of the Event Management, Communications, Safety and Traffic Management Plans.

Facilities

Key Bikefest activities are being held between Friday 5 and Sunday 7 October at Honeysuckle on the Newcastle harbour foreshore. Approval for use of city facilities has been granted by Newcastle City Council, Hunter Development Corporation and emergency services, subject to submission of final operational plans.

Bikefest will have minimal noise impact. Public address systems will be limited to a stage at Honeysuckle, an active display area in Harbour Square and adjacent to the criterium circuit in Brakeblock Park.

Bikefest will have minimal impact on traffic. Parking will be provided away from the festival centre and attendees will be encouraged to travel by bike or public transport. A short circuit for road bike criterium races between 9:00am and 2:00pm Sunday 7 October, will have no impact on eastbound traffic on Honeysuckle Drive, and will have controlled access for local traffic in Wright Lane and Worth Place.

Drinking fountains and portable toilets will be provided at Honeysuckle, Tighes Hill TAFE car park  and at locations along the Fernleigh Track and Wallsend to Glendale cycle route.

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Site management

Waste will be minimised through avoiding use of disposable goods and providing separate rubbish, compost and recycling bins.

Bikefest will have approximately 50 marshals at key locations throughout the event to monitor activities and provide advice and directions. First-aid officers will be stationed at Honeysuckle.

Bikefest will be covered by $20 million public liability insurance, WorkCover and relevant insurances for personnel and equipment.

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Attendance

Most Bikefest attendees will be local and its attraction will extend far beyond the region. Bikefest will gain national and international attention. and will present Newcastle as a smart, healthy, exciting destination – influencing future decisions by interstate and international travelers. Bikefest is actively supported by Bicycle NSW, the state’s peak cycling organisation, and its 50 affiliated clubs and regional groups.

Organisers estimate that between 10,000 and 15,000 people will take part in Bikefest activities with 25% to 50% of attendees riding bikes. These estimates are based on attendance at similar events:

  • The 2011 Sydney Rides Festival included cultural, recreational and entertainment events over a one week period, attracting over 25,000 participants.
  • Lake Macquarie Living Smart Festival, held in Speers Point last November, attracted 8,500 attendees to product and information displays, talks and entertainment.
  • Loop the Lake in March last year had 2,700 entrants riding around Lake Macquarie.
  • Smart Energy Expo, presented by Climate Action Newcastle at City Hall last March, presented a weekend of talks and product displays to several thousand people.
  • Darby St Festival was attended by over 25,000 people, and included market stalls and entertainment on one day in November.
  • Red Lantern Market held on an evening in November 2011, attracted 10,000 people and over 50 stallholders in Hunter St Mall.
  • Spring Cycle in Sydney last October had 8,000 cyclists ride from North Sydney to Homebush.

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Weather

Bikefest’s main attractions will be offered on Saturday and Sunday, providing the option to attend either day, allowing more opportunities to avoid rain.



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Sustainability

Bikefest will make a major, lasting contribution to environmental sustainability by encouraging cycling and active transport. Bikefest will also work to minimise the environmental impact of festival activities.

Bikefest personnel will implement high standards of sustainable event management and provide assistance to participating exhibitors and vendors to help them find the most practical ways to deliver environmentally-friendly practices.

Key strategies include:

  • promoting sustainable transport to events
  • using materials that minimise pollution and resource depletion
  • avoiding waste generation and promoting    reuse and recycling
  • supporting local communities and enterprises.

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